Trucking companies (or companies that just use trucks): Make the most of your industry associations

trucking associationStrength in numbers. The power of a team. A built-in support system.

No matter the size of your fleet, if you use trucks in any capacity, joining an industry association is a smart idea for your business. From big rig haulers to landscapers with a couple of light duty box trucks, the trucking industry has particular needs and a host of problems to solve, not to mention regulatory and legislative battles to fight.

Yes, you can go it alone, but why suffer through it solo when associations like the Motor Transport Association of Connecticut (MTAC) can help you “make things happen”?

Founded in 1920, MTAC is a fantastic, effective group that provides a host of services for its member businesses. Part of the American Trucking Associations (a federation of associations), its mission is to protect and promote the interests of the Connecticut trucking industry: In other words, your interests.

Obviously, the first step to success here is to join an organization like MTAC, but to really maximize your membership, you need to tap into the resources it provides. Consider being proactive in these five areas where an association can really benefit your business.

Education — Industry associations make it their business to know what you need to know to operate your business effectively. They can be founts of knowledge, with best practices information about issues such alcohol and drug testing, weight laws, driver qualifications, and vehicle maintenance, to name a few.

Driver Training — A best-in-class fleet has best-in-class drivers who are up-to-date on safety protocols and a wide variety of specialty areas, such as keeping cargo secure and knowing the ins and outs of braking systems. Industry associations offer the kind of training your drivers need to stay safe and productive.

Networking — Getting out of the office (and the truck!) and getting into seminars and gatherings is a great way to follow industry trends, find business partners and customers, and bounce ideas and concerns around with others who understand the industry. Trucking associations provide a full calendar of seminars, meetings, and other events that will help you make these important connections.

Lobbying — One of the most important services a trucking association will provide is lobbying on behalf of its members at the state and federal level. Though you don’t necessarily need to be climbing the Capitol’s steps, you do need to make sure your association understands your concerns. After all, they are there to represent you. Make sure your representatives know what’s on your mind!

Problem Solve — Industry associations exist to help your business thrive. They can help you work through thorny problems and they can help with things like supplying log books, driver qualification files, vehicle maintenance records and other compliance documentation.

Join your association, but don’t neglect it! Make sure you make the most of it.

P.S. Many of these offerings will help your business in one key area: keeping your worker’s compensation costs as low as possible. For more information, check out my recent [link] white paper, “How to avoid worker’s compensation claims in the trucking industry.”

Joe Pinto
Risk Management Consultant
jpinto@srfm.com

Joe Pinto

 

 

 

 

 

 

How to choose the perfect appraiser for your property, art, antiques, jewelry, and other valuables

appraiserIf you have highly valuable, treasured property or possessions, you may need to get them appraised for insurance purposes. Many insurance carriers will insist on accurate valuation of property, art, antiques, jewelry, and other items so they can ensure the correct level of coverage and premium payment.

When you’re seeking out a good appraiser, here are some areas to consider:

Talk to your friends and colleagues

If you know other people who need to insure high-value items, talk to them about their experiences. Get recommendations on good appraisers and create a shortlist.

Look at professional qualifications

There are a variety of professional accreditations and qualifications depending on the fields an appraiser trains in. These include:

  • International Society of Appraiser’s credentials for fine art, antiques, and personal property.
  • A diploma in gemology for jewelry appraisal.
  • Uniform Standards of Professional Appraisal Practice exam for members of the American Society of Appraisers.
  • Principles of Valuation courses for members of the American Society of Appraisers.
  • Property appraisers should have one of the following designations from the Appraisal Institute — MAI Designation, SRPA Designation, SRA Designation, AI-GRS Designation, AI-RRS Designation.

There are various other exams and certifications available. Always check an appraiser’s qualifications to ensure they’re qualified to provide expert advice.

Check if they’re members of professional appraiser organizations

There are several industry bodies for appraisers. They include:

Many of these websites have membership directories for their appraisers.

Professional appraisers are required to uphold a strong code of ethics, including:

  • Providing truly independent valuation services, with no external influences.
  • Have no outside interest in the valued item, other than as providing a professional service.
  • Only carry out appraisal work in their area of expertise.
  • Consider all relevant factors when arriving at a valuation.
  • Treat and document property with the right level of care and respect.
  • Ensure personal remuneration and pay is independent of the value of property being appraised.

Interview your shortlist

When you have a shortlist of appraisers, call each one and ask questions about their area of expertise, qualifications, professional standards, and membership of industry bodies. Get a feel for what each appraiser is like and use that to decide which one would be right for your needs.

Remember that valuations change with time, many carriers will require updated valuations on a regular basis.

As always, if you have any questions about your scheduled property or how to get your property appraised, we are a phone call away!

Mary McGrath
Personal Lines Manager
mmcgrath@srfm.com

Appraiser

Health Insurance and Large Groups — Understand How Your Premiums Are Calculated

?????????????????????????????????As an employer, one of the most valuable benefits you can offer to your employees is health insurance. For larger groups of 51 employees or more, you’ll likely have group health insurance coverage. This is a policy you’ll typically purchase from a broker (so you get the best deal) that you can then offer to all of your eligible employees. Around 98% of large employers (businesses with more than 200 employees) provide health coverage to some or all of their people.

These types of health insurance policies are great for your employees

Large group policies have several advantages over small group or individual health insurance plans:

  • The employer typically pays half or more of an employee’s premiums.
  • Premium only plans (POP) mean employees can pay premiums out of their pre-tax incomes.
  • This results in significantly subsidized premiums, meaning happier employees.
  • You get a healthier, better motivated workforce.

The health insurance cost is calculated slightly differently for large groups

The cost of large group policies is typically worked out when the employer decides to purchase, rather than being a fixed rate. The premiums, coverage, deductibles, and benefits are normally based on several factors:

  • The number of employees participating.
  • The type of coverage needed.
  • The amount of payments, deductibles, and benefits desired.
  • An employer’s prior claims history.

Individual employees don’t normally have to fill out health questionnaires, although employers may need to answer general questions on the health of their employees.

Other factors that can impact your health insurance premiums for large groups

Some insurers will also take the following into account:

  • The average age of the workforce.
  • Large claims that have been made by the employer previously.
  • The employer’s location — New York City is going to be more expensive than rural Wisconsin.
  • The gender makeup of the workforce.
  • The sector an employer works in — Premiums for constructions workers are going to be higher than for a retail shoe store.

All of these factors will feed into the calculations, coverage, benefits, and premiums.

Differences in health insurance premiums between small and large groups

If we look at a typical health insurance plan for a family, an employee will generally contribute:

  • In small groups — Around 35% of the premium.
  • In large groups — Around 25% of the premium.

There’s less of a burden on employees in large group health insurance plans.

If you’re a large employer, you must offer health insurance

The Affordable Care Act requires that employers of more than 50 people must offer affordable health plans to their ‘Full Time Equivalent” employees. The penalties for not providing this type of cover are:

  • Mandate Penalty — This comes into effect if an employer does not offer group health coverage. It’s calculated at $2,000 per employee, after the first 30 employees.
  • Qualification Penalty — This applies if an employer does not offer a “qualifying plan.” Qualifying plans must offer a certain minimum standard of coverage, and must be affordable to employees. The penalty is $3,000 per employee that does not get qualifying coverage and purchases a policy through the health insurance Marketplace.

The best way to make sure you get an affordable policy, and your employees get the coverage they need, is to use a specialist health insurance broker. They can help you navigate the complicated areas of health insurance and make sure you get the support you need to make the right choice.

Jill Goulet
Risk Management Consultant
jgoulet@srfm.com

Sinclair 7-22-15-14

Keeping Up With the Evolving Workplace

???????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????With the age of Millennials gaining a stronghold in the workforce comes the dawn of the modern workplace. Times are changing surrounding how we hire and train, what we do to retain employees, and the dynamics within the office environment itself. Employees are seeing companies through different lenses these days, and employers have to rethink their employee strategies in order to attract and retain the best new talent.

Change is good, and if you want to keep up it’s time to let go of the past, embrace the present, and see into the future. The business landscape is evolving, and we’re going to discuss some things you can do to make sure you’re positioned to grow with it.

The Office in 2016

Increased technology, a path for growth, and a fresh view from management of workplace dynamics are what employees are expecting in today’s modern office. Millennials are vetting employers more deeply than ever and making choices on where they want to work based on culture, values, perks, and growth opportunities. Millennials want more than just a paycheck, and to attract the best up and coming talent, employers have to offer more. Let’s talk about what that means.

Keeping Up With The Times

One of the top criteria that Millennials use for deciding whether or not to sign on with a company is the quality of the management. Quality of management comes in many forms and is relevant on multiple levels. Here’s what I mean:

Technology: Does it seem like technology developments are moving faster and faster with each passing year? It seems that way, because it is that way. A company that doesn’t embrace and leverage new technology sends a message to employees (and potential employees) that you’re ok remaining stagnant and not so interested in embracing growth and change. This is a red flag for discerning Millennials who are ever-so-searching for upward growth.

Flexibility: As the workplace changes, so do our workdays. The traditional 9 to 5 is a thing of the past in many business settings, and employers are embracing more unconventional methods like implementing 4 day work weeks and allowing more telecommuting. This tells prospective employees that management takes a smart approach to cutting costs and streamlining operations which also allows for a more balanced work-life dynamic for the employee. It’s a winner with Millennial for sure.

Wellness: Employees expect more from the workplace in terms of personal development. They ask the question: If I spend 8 to 10 to 12 hours a day at my job, what am I getting out of it besides a sense of achievement and a paycheck? Wellness programs are an essential part of any companies’ employee strategy. An investment in the health and wellbeing of employees not only improves the quality of life for workers, it’s proven to increase productivity and it lowers insurance rates for the business.

What can a company do to keep up with the times?

Don’t be Fred Flintstone: Nothing is more frustrating for employees than outdated technology that slows down their day. Provide the right tools for your people and it goes a long way in improving their happiness and increasing their productivity. Assess and upgrade equipment as needed like; Phones, Computers, and Printers and if they say “Made in Bedrock” on the bottom, get an upgrade.

Limber Up: Consider some alternatives to the 8 hour workday if they make sense for your business model. Will a four day week work fly? Can some of your people telecommute part of the time? If the answer is yes, test out some of these options, they could save you money and increase productivity.

Take Care of Your People: If you don’t have a dedicated Wellness Program, get one started. A comprehensive wellness program is an attractive benefit for prospective employees and it will pay you back in spades, by way of:

  • Lowered health care costs.
  • Reduced absenteeism.
  • Higher employee productivity.
  • Reduced workers’ compensation and disability-related costs.
  • Reduced occurrences of injuries.
  • Improved employee morale and loyalty.

Step up Your Game: If you have a wellness program in place, great, you’re on the right track. Consistent growth and improvement of your wellness offerings tells employees that they mean something to the company and are worth the investment. Think about expanding your program and even throwing in some lifestyle benefits in the office like; Yoga classes, fitness areas, and even allowing pets in the office.

Millennials love to see that a company is invested in their personal and professional growth; I think we all like to see that. So, especially in this age of the evolving workplace it’s important for employers to stay up with the times, embrace the changes, and provide a culture that’s attractive to up and coming talent.

At Sinclair we’re dedicated to Employee Wellness. We look at an organization from every angle and we will customize a wellness program focused on developing a healthier and happier workforce in your business. Get in touch with us today to see what we can do for you.

Matt Bauer
President
mbauer@srfm.com

11 Smart Financial Moves You Have to Make

Making Healthcare Hit Home — How to Explain Group Benefits to Your Employees

group benefitsGroup Benefits are both the most important and the most valued benefit provided by employers. American workers regularly cite healthcare as one of the main factors affecting their employment decisions – good or bad. A good group plan provides your people with peace of mind and helps them be happier and more confident in life and work.  In the end, it’s a game changer on many levels when it comes to employee retention and satisfaction.

It’s a shame then that so many people find health plans confusing — whether it’s benefits, coverage, deductibles, premiums, or copays, the bewildering number of choices makes it difficult for employees to make the right decision. Let’s face it – insurance is complicated.

Why is choosing health insurance difficult for employees?

There are many reasons for this including:

  • The sheer number of plans available.
  • The difference in benefits and coverage between plans.
  • Not understanding how premiums and out-of-pocket costs will affect finances.
  • Differences between in-network and out-of-network providers.
  • And many more areas…

 How to make the decision easier

There are several things you can do to make things easier for your team, they include:

Get your employees involved in choosing and educating about group benefits:

Get your managers and team leaders involved so they have a good understanding of all group benefit options and are comfortable discussing it with their direct reports. A great idea would be to create a Benefits Team within your organization. Here’s how: take one employee from each department and create a team. Involve them in the process of decision making when it comes to all areas of group benefit insurance. This way, if a change in benefits is necessary, employees are armed with the reasons why. They can educate others on their team and throughout the company. This helps ward off any negative discussions around changes that are going to happen with your company’s group benefit structure, whether it’s dental, medical, short term disability (STD), long term disability (LTD), etc. Ensure that group benefit insurance is presented both team or company meetings and via one-on-ones if needed.

 Provide a more limited number of health insurance plans

Research shows the more choice consumers are given, the more difficult it is to make the right choice. Think about providing five or six plans as “core” choices, but give employees the option to choose other types of plan if they need them.

Centralize all health insurance information in one place

Link to or create a good comparison of healthcare plans, that show benefits, co-pays, premiums, coverage, and other key elements side-by-side, so people can contrast and compare. Provide supporting material, examples, and context that discusses what the plans cover and how they would work in real life. Your health insurance provider or broker can help with this.

 Get your insurance broker to talk to your team

Your health insurance broker is an expert. Invite them to talk to your employees about the importance of making the right decision. Have them clearly explain the various options open to them and let your employees ask questions and share concerns.

Keep health insurance simple

Explain health coverage in simple terms. Have a person available – ideally your broker, who can answer questions from your team on the options open to them. Provide follow up information people can download and use to understand their coverage.

If you’re changing carriers, explain the reasons why

Sometimes you might need to change your insurance carrier. If you need to do this, provide very clear, simple explanations of how benefits and coverage are changing. Let people know exactly what benefits are being removed, what’s being gained, and any changes to existing benefits. If necessary, provide the reasoning behind changing insurers.

Above all, remember that health insurance is confusing to most people. Be completely transparent, provide simple, useful information, answer questions and ensure employees understand their responsibilities. Rely on your broker to help with the hard tasks – that’s what they are there for!

Jill Goulet
Risk Management Consultant
jgoulet@srfm.com

Sinclair 7-22-15-14

Changes from the Affordable Care Act in 2017 — What you need to know

Doctor Tablet Computer Affordable Care ActThe Affordable Care Act is making some changes in 2017 and if you’re providing health insurance via a group plan you need to make sure you’re compliant. Here’s a quick guide to the main changes and what you need to do to ensure you meet all the new guidelines and regulations.

Remember, we’re here to help, so if you have any questions about any of this, please do get in touch. The main changes include:

  • Grandfathered plans — Check your plan is still grandfathered.
  • Deductibles amounts — Changing deductibles for EHB and HSA plans.
  • Employee contributions — Changes to FSB contribution limits from employees.
  • Group plan information — Changes to how information on group benefits and coverage is provided to employees.
  • Reinsurance — No reinsurance fees for self-funded plans in 2017.
  • Large employers — Must offer health plans if you have more than 50 full-time employees.

Grandfathered plans — Check grandfathered status for 2017

You likely have a “grandfathered plan” if the plan was already in existence when the ACA came into effect in March 2010 and it hasn’t had significant changes since then. Grandfathered plans can retain their old benefits, premiums, and other features and fees so long as they don’t have prohibited changes made.

  • If your plan has been grandfathered, check that there aren’t any changes being made that will make it lose the grandfathered status in 2017.
  • If it does lose grandfathered status, you’ll need to ensure it meets all of the regulations and guidelines that the ACA requires.

Essential Health Benefits (EHB) and Health Savings Accounts (HSA)  High Deductibles plans — Amounts changing in 2017

Under the ACA, the Out of Pocket maximum fee for EHBs can’t exceed $7,150 for self-only coverage and $14,300 for family coverage in 2017.

  • Check your plan’s out of pocket maximums to make sure it complies with these guidelines.
  • If you have a Health Savings Account (HSA) plan with high deductibles, make sure those deductibles are below the ACAs allowed limits. In 2017 that’s $6,550 for self-only and $13,100 for families.

Health Flexible Spending Account (FSA) contributions changing in 2017

The amount an employee can contribute, pre-tax, to a health spending account was $2,550 in 2016 and may be increased in 2017. Note that this amount does not apply to employer contributions or to contributions to other benefits such as dependent care assistance.

  • Check to see what the new FSA limit is in 2017, it’s normally announced at the end of the year.
  • If you aren’t able to get that information, use the 2016 limit of $2,550.

Summary of benefits and coverage (SBC) information needs to be updated

The ACA has strict guidelines on how information on benefits and coverage is provided to plan members. In 2017, these guidelines are changing, and a new template will be introduced for SBC information.

  • Use the new SBC template for open-enrollment plans or plans starting on or after April 1 2017.

Reinsurance fees in 2017 — Applies if you are a self-funded plan

From 2014 through 2016, self-funded plans needed to pay fees to a transitional reinsurance program. Starting in 2017, reinsurance fees no longer apply, although your 2016 fees will be due in 2017.

  • Submit the 2016 reinsurance form and make the appropriate payments for the 2016 benefit year.

Applicable Large Employers (ALE) will be subject to penalties if they do not provide appropriate insurance coverage to full-time employees

ALEs must offer affordable health coverage to their full-time employees. They will be penalized if any full-time employee receives a subsidy for health coverage through an Exchange.

  • Calculate the number of Full Time Equivalent (FTE) employees — These are individuals working, on average, more than 30 hours a week or 130 hours a month. If you have more than 50, you are likely an ALE.
  • Ensure that you have proper health care coverage in place for your full time employees in 2017.
  • Report the coverage to your employees and the IRS.

If you’ve got any questions about how this affects you, we’re only a phone call away. We’ve got the experience and expertise to talk you through any changes you need to make.

Jill Goulet
Risk Management Consultant
jgoulet@srfm.com

Sinclair 7-22-15-14

Managing Home Renovation Risks

Managing Home Renovation RisksHome renovations are on the rise; In fact, according to the Joint Center for Housing Studies of Harvard University’s Leading Indicator of Remodeling Activity (LIRA), annual home improvement spending growth is expected to increase from 2.4% in the last quarter of 2015 to 6.8% in the second quarter of 2016.  Bolstered by 2015’s favorable housing market condition, which included new construction, price gains and sales, homeowners are investing in improvements to their homes.

If you’re finally tackling that kitchen remodel or adding an in-law suite, don’t wait to think about the risks that come with home renovations.  Here are four tips to make sure you’re protected before your project even gets underway:

  • Vet Your Contractor & Subcontractors – Take your time choosing a general contractor, who orchestrates your entire project.  Beyond just word-of-mouth and online reviews, ask to speak with former clients who had similar renovation projects and check the contractor’s reputation with the Better Business Bureau.  As you’re choosing your general contractor, also be sure to get their license number and verify it.  Additionally, ask to see a copy of their insurance policy (and don’t be afraid to call their carrier) and make sure they have adequate coverage, including worker’s compensation to cover any workers who could be hurt on the job.  Beyond coverage, also make sure you’re aware of everyone who will be working in your home every day and, if needed, run background checks. 
  • Get It In Ink – Didn’t think through the removal and disposal of your old appliances?  Don’t rely on verbal agreements or side conversations for any aspect of your renovation.  Make sure you get an estimate and proposed contract from your general contractor before the project begins and that everything is covered, including the timeline, payment details and how you’ll address approvals and any unexpected projects and costs. 
  • Check Your Coverage - Contact your insurance agent to talk through your renovation and make sure you understand your coverage.  If there are any gaps in coverage for your contractor or subcontractors, make sure speak with your insurance agent about that as well, as you may need to extend the limits of liability in your homeowners policy. 
  • Protect Your (New) Investment –If you’re adding onto your home, don’t wait until it’s complete to increase the insurance coverage on the structure of your home, as you may not be covered if the addition is destroyed or damaged before your coverage has increased.  Similarly, if you purchase new items like that baby grand piano you’ve been wanting or new TVs or furniture to fill your new space, also make sure you let your insurance agent know in case you need to increase your coverage for personal possessions.

A home renovation can be financially and emotionally stressful.  However, at Sinclair Risk & Financial Management, we’re here to help ensure you’re protected and covered and starting your renovation on a solid foundation.

Stephen Davis

sdavis@srfm.com

Sinclair Risk& Financial Management

Managing Home Renovation Risks

Are you Protecting Your Construction Business Properly?

Are you Protecting Your Construction Business Properly?2016 is expected to be a strong, steady year of growth in the construction industry, with the 2016 Dodge Construction Outlook predicting that the U.S. construction starts for 2016 will rise 6% to $712 billion.  This environment is expected to be supported by the U.S. economy, with relaxed lending standards and support from state and local construction bond measures.  And while the Federal Reserve increased short-term interest rates by 0.25% at the end of 2015 for the first time since the financial crisis, long-term rates are expected to rise more gradually.

With spring’s busy season right around the corner, there are several trends that industry experts are also watching, including the overwhelming issue of a lack of access to skilled labor.  The combination of layoffs during the economic downturn along with a slowdown in immigration  is contributing to the industry’s skilled worker shortage.  This talent deficit is only worsened by the industry’s struggle to appeal to the younger, more tech savvy workforce during a time that a large number of baby boomers are retiring and companies need skilled workers at all levels.

In addition, while the outlook is good for the construction industry, businesses are facing a competitive landscape and increasing customer expectations for a quality job to be done on time and on budget with limited resources.  More and more businesses are facing a variety of risks associated with this environment, such as claims of faulty workmanship, design errors or omissions and the use of defective materials and products.

These types of claims are challenging because they can result from a number of factors and can occur years after a project is completed.  They can also be devastating to a business that may have a commercial general liability policy, which would cover property damages resulting from accidents or occurrences, but may not be protected against claims of faulty workmanship.  If you provide construction services, install products during your construction services, provide in-house design or engineering services (or subcontract design services out) and perform the construction, you are at risk.

Many businesses choose to protect themselves with Errors and Omissions coverage. Essentially, Errors & Omissions coverage provides protection for you in the event that an error or omission on your part has caused a financial loss for your client.

Regardless of how well a business is run, mistakes, errors and omissions occur and even unfounded allegations can costs thousands of dollars in defense. Additionally, even false claims can damage a company’s reputation and impact profitability.  So how do you protect your company and reputation?  Work with a trusted risk management partner that will take the time to understand your business and particular challenges and help put together the right coverage for you.

Jonathan Belek
Risk Management Consultant
jbelek@srfm.com

 

Massachusetts Earned Sick Time Law effective July 1, 2015

Shannon HudspethOn Nov. 4, 2014, Massachusetts voters approved a ballot measure, known as the “Massachusetts Paid Sick Days Initiative,” to provide earned paid sick leave to employees.The Earned Sick Time Law is effective July 1, 2015, and generally covers all employers in Massachusetts. However, employers must comply with existing collective bargaining agreements or contracts that have more generous leave provisions.

On April 24, 2015, the Massachusetts Attorney General filed draft regulations to implement the Earned Sick Time Law, which clarify practices and policies in the administration and enforcement of the law. The draft regulations are not final, therefore, employers are not required to comply with them.

Also, on May 17, 2015, the Massachusetts Attorney General announced a delay in implementation of the earned sick time requirement, until Jan. 1, 2016, for certain employers who satisfy the requirements of a “safe harbor.”

Covered employers

In general, all employers in Massachusetts are required to comply with the Earned Sick Time Law. However, the paid leave requirement only applies to employers with 11 or more employees, as follows:

  • Employers with 11 or more employees must allow all employees to earn and use paid sick time.
  • Employers with fewer than 11 employees must allow all employees to earn and use unpaid sick time.

Eligible employees

All employees—including part-time, temporary and seasonal employees—working in Massachusetts are eligible to accrue earned sick time. Whether an employee’s accrued earned sick time is paid depends on the size of his or her employer.

Employers may restrict the use of earned sick time for the first 90 days of employment.

Accrual of earned sick time

The Earned Sick Time Law requires that employees earn a minimum of one hour of sick time for every 30 hours worked, starting July 1, 2015, up to a maximum of 40 hours per calendar year.

Employees must be permitted to carry over up to 40 hours of earned but unused sick time into the next calendar year. However, the law does not require employers to allow employees to use more than 40 hours of earned sick time in a calendar year.

Reasons for leave

An employee may use earned and accrued sick time, whether paid or unpaid, to:

  • Care for a physical or mental illness, injury or medical condition affecting the employee or his or her child, spouse, parent or parent-in-law;
  • Attend routine medical appointments of the employee or his or her child, spouse, parent or parent-in-law; or

Address the effects of domestic violence on the employee or his or her dependent child.

Notice and certification requirements

When possible, and when the need for leave is foreseeable, the law requires employees to make a good faith effort to provide advance notice of leave to their employers.

In addition, employers may require medical documentation or certification for the need to use earned sick time if the employee is absent for more than 24 consecutive work hours. However, an employer may not delay or deny sick time if this certification is not received.

Employee protections

An employer may not interfere with an employees’ right to use earned sick time and may not retaliate against any employees who request to use earned sick time.

Draft Regulations

On April 24, 2015, the Massachusetts Attorney General filed draft regulations to implement the Earned Sick Time Law. These draft regulations clarify practices and policies in the administration and enforcement of the Earned Sick Time Law including, but not limited to, the following:

  • Requirements that an employer’s paid time off, vacation or other PTO policy must meet in order to be considered an allowable substitution for an earned sick time program;
  • How employers are to address the “transition year” of July 1, 2015, until the beginning of the next calendar year for employee accrual and use purposes;
  • Employer documentation and recordkeeping requirements; and
  • How the Earned Sick Time Law affects attendance policies that reward employees for good attendance.

The draft regulations are not final. Therefore, at this time, employers are not required to comply with them. There will be various public hearings on the draft regulations, including a public comment period, which ends on June 10, 2015. The draft regulations, as well as information on public hearings and comment submissions, are available on the Attorney General’s website.

Delayed Implementation safe harbor

Employers who satisfy the requirements of a safe harbor may delay the implementation of earned sick time until Jan. 1, 2016, according to the Massachusetts Attorney General.

To qualify for this safe harbor, all of the following requirements must be met:

  • The employer must have had a paid time off policy in place as of May 1, 2015;
  • The employer’s paid time off policy must have provided employees with the right to use at least 30 hours of paid time off during the 2015 calendar year; and
  • Any paid time off, including sick time, used by an employee from July 1, 2015, to Dec. 31, 2015, must be job-protected leave subject to the law’s non-retaliation and non-interference provisions.

On or before Jan. 1, 2016, all employers operating under this safe harbor must adjust their paid time off policy to conform to the requirements of the Earned Sick Time Law.

More information on the Massachusetts Earned Sick Time Law is available on the Massachusetts Attorney General’s website.

Shannon Hudspeth, SPHR

shudspeth@srfm.com

 

 

The Cleveland Browns and Sinclair Risk: Why being different is a good thing.

Matt Bauer

Matt Bauer

The Cleveland Browns debuted new uniforms last month, and they are quite eye-catching, especially given what came before. Fans long familiar with jerseys featuring tiny, barely readable “Browns” now see “CLEVELAND” screaming in big letters across the front. The uniforms can consist of multiple color combos of orange, brown, and white, the day’s variety depending on…owner Jimmy Haslam’s mood?

But, my favorite team has always been a little different (e.g., the Browns are the only franchise that doesn’t sport a logo on its helmets), and different is a good thing! The Browns stand out, even if their performance in recent seasons has not.

At Sinclair Risk & Financial Management, my other favorite team, we stand out for being different as well…but our performance is a LOT better than the Browns of late.
We don’t just write insurance policies and send clients on their way. We become part of your strategic team. Sinclair is one of the top 100 privately owned insurance brokers in the United States, thanks in part to our Risk Safeguard Advantage™ system , which digs deep into your company’s structure. We want to learn and help you succeed in achieving long term goals by uncovering potential pitfalls, identifying gaps in your Risk Management portfolio. We then create a plan that gives you the security you need to maximize your bottom line.

Our approach highlights risk management but goes further down the field, focusing on loss control, claims management, financial consulting, and human resources.
When you partner with Sinclair, our team of seasoned and talented professionals takes the time to gain a full understanding of your management philosophy, goals, and risk tolerance. We’ll also get inside your business operation to identify exposures to loss that could be a threat. We’ll then tailor a comprehensive risk management and insurance strategy that addresses your goals, protects your company’s value, and delivers measurable results — today and into the future.

The Risk Safeguard Advantage system has five key steps:
Vision: Learning about your goals, objectives, and how you define success.
Evaluation: Taking a deep look at your business through an onsite assessment so we can develop a complete risk analysis.
Analysis: Matching strategic solutions with your unique challenges, goals, and needs.
Implementation: Putting into place our recommended programs, such as safety training and operational improvements.
Accountability: Providing you with a Stewardship Report twice a year that shows our progress, along with your income statement and balance sheet to demonstrate transparent, tangible ROI.

When it comes to choosing a company to trust with your Risk Management needs, it pays to consider the one that’s a little different. Talk to us today about how we can help you reach the end zone.

Matthew Bauer

mbauer@srfm.com
Sinclair Risk & Financial Management